Form Letters

Below is a listing of form letters that you may use for various circumstances in conjunction with deployment. These letters are in conjunction with the Servicemember Civil Relief Act (formerly "Soldiers Sailors Civil Releif Act). For more information about the SCRA CLICK HERE. There is also a more concise, easy to understand overview of SCRA at Military.com.

You may download each of these letters and modify them to fit your situation. If you do not have Microsoft Word (MS Works is different) you can cut and paste the text and place it in your word processing program. If you have any questions concerning SCRA (Service Members Civil Relief Act) please contact your local Military Family Assistance Center.

  • (Microsoft Word) Auto Lease Termination Form
  • (Adobe .PDF) Auto Lease Termination Form
      CANCELLATION OF VEHILCE LEASE:
      1. DOWNLOAD OR RETYPE THIS LETTER.
      2. FILL IN THE BLANKS, YOU CAN EITHER PRINT THR FORM AS IS AND HAND WRITE IT OR FILL IT IN ON-SCREEN AND THEN PRINT IT.
      3. SEND THE LETTER TO YOUR MOTOR VEHICLE LESSOR VIA CERTIFIED RETURN RECEIPT POSTAL MAIL.
      4. COMPLY WITH LESSORS INSTRUCTIONS TO RETURN THE VEHICLE.
      5. KEEP A COPY OF THE LETTER FOR YOUR RECORDS.
  • (Microsoft Word) Letter to College – Refund for Dropped Courses
  • (Adobe .PDF) Letter to College – Refund for Dropped Courses
      TUITION REFUND FOR COLLEGE COURSES:
      1. DOWNLOAD OR RETYPE THIS LETTER REPLACING THE BOLD TEXT WITH YOUR INFORMATION.
      2. SEND THE LETTER TO YOUR COLLEGE ADMINISTRATOR VIA CERTIFIED RETURN RECEIPT POSTAL MAIL.
      3. KEEP A COPY OF THE LETTER FOR YOUR RECORDS.
  • (Microsoft Word) Letter to Creditor – Student Load Relief
  • (Adobe .PDF) Letter to Creditor – Student Load Relief
      STUDENT LOAN RELIEF:
      1. DOWNLOAD OR RETYPE THIS LETTER REPLACING THE BOLD TEXT WITH YOUR INFORMATION.
      2. SEND A LETTER TO EACH STUDENT LOAN LENDER.
      3. KEEP A COPY OF THE LETTER FOR YOUR RECORDS
  • (Microsoft Word) Letter to Creditor – Reducing Interest Rates
  • (Adobe .PDF) Letter to Creditor – Reducing Interest Rates
      TO GET A REDUCTION IN YOUR INTEREST RATES:
      1. DOWNLOAD OR RETYPE THIS LETTER REPLACING THE BOLDED TEXT WITH YOUR INFORMATION.
      2. SEND A LETTER TO EACH CREDITOR (MORTGAGE LENDER, AUTO LOAN LENDER, CREDIT CARD COMPANY, ETC.) BY CERTIFIED MAIL, RETURN RECEIPT REQUESTED.
      3. KEEP A COPY OF THE LETTER FOR YOUR RECORDS.
  • (Microsoft Word) Letter to Employer – Request for LOA
  • (Adobe .PDF) Letter to Employer – Request for LOA
      TO REQUEST MILITARY LEAVE FROM CIVILIAN EMPLOYMENT:
      1. DOWNLOAD OR RETYPE THIS LETTER REPLACING THE BOLD TEXT WITH YOUR INFORMATION. ATTACH A COPY OF YOUR MILITARY ORDERS.
      2. SEND THE LETTER TO YOUR HUMAN RESOURCES DEPARTMENT OR SUPERVISOR.
      3. KEEP A COPY OF THE LETTER FOR YOUR RECORDS
  • (Microsoft Word) Letter to Employer – Reinstatement
  • (Adobe .PDF) Letter to Employer – Reinstatement
      TO NOTIFY EMPLOYERS OF RETURN TO CIVILIAN EMPLOYMENT:
      1. DOWNLOAD OR RETYPE THIS LETTER REPLACING THE BOLD TEXT WITH YOUR INFORMATION.
      2. SEND THE LETTER TO YOUR HUMAN RESOURCES DEPARTMENT OR SUPERVISOR. IT IS RECOMMENDED THAT THE LETTER BE SENT BY CERTIFIED MAIL.
      3. KEEP A COPY OF THE LETTER FOR YOUR RECORDS
      4. A DD FORM 214, LETTER FROM COMMANDER, OR AN ENDORSED COPY OF ORDERS CAN BE USED IF EMPLOYERS ASK FOR PROOF OF HONORABLE SERVICE.
  • (Microsoft Word) Letter to Landlord – Termination of Lease
  • (Adobe .PDF) Letter to Landlord – Termination of Lease
      TERMINATION OF LEASE OR RENTAL AGREEMENT:
      1. DOWNLOAD OR RETYPE THIS LETTER REPLACING THE BOLD TEXT WITH YOUR INFORMATION.
      2. SEND A LETTER TO YOUR LANDLORD OR PROPERTY MANAGEMENT COMPANY. SEND VIA CERTIFIED RETURN RECEIPT MAIL.
      3. KEEP A COPY OF THE LETTER FOR YOUR RECORDS.
  • (Microsoft Word) Letter to Cellular Communications Provider – Termination/Disruption of Cellular Contract
  • (Adobe .pdf) Letter to Cellular Communications Provider – Termination/Disruption of Cellular Contract
      TO NOTIFY YOUR CELLULAR PROVIDER OF DEPLOYMENT AND CANCELLATION OF SERVICE:
      1. DOWNLOAD OR RETYPE THIS LETTER REPLACING THE BOLD TEXT WITH YOUR INFORMATION.
      2. SEND THE LETTER TO YOUR CELLULAR PROVIDER VIA CERTIFIED MAIL.
      3. KEEP A COPY OF THE LETTER FOR YOUR RECORDS
      4. YOU MUST ATTACH AN ENDORSED COPY OF YOUR ORDERS AS PROOF OF ACTIVE DUTY DEPLOYMENT.

    If you experience any difficulties with creditors concerning the SCRA please contact your local Military Family Assistance Center.

    for more information on Service Members Civil Relief Act (SCRA).

    FAMILY MILITARY LEAVE ACT

    Below is information concerning the Family Military Leave Act (FMLA) including the blank form WH 384 and an example of a completed one. For more information or questions concerning the FMLA please call your local Military Family Assistance Center.

  • Family Military Leave Act (FMLA)
  • Employee Rights and Responsibilities
  • FMLA Fact Sheet Form Example
  • Family Military Leave Act Form
  • FMLA Form Example